My Availability Control (Tips)

Setting the duration of your availability is an important aspect of managing your schedule effectively. By choosing the right time frame, you can ensure that clients can book appointments within a suitable timeframe while also providing you with the flexibility and control you need. In this article, we will share valuable tips on how to determine the optimal availability duration for your bookings. By implementing these tips, you can streamline your scheduling process and make the most out of your available time.

Consider Your Booking Patterns

Understanding your booking patterns is key to setting the right availability duration. Consider the following tips:

1. Analyze historical data: Review your past bookings and identify any patterns or trends. Determine the average lead time clients typically book in advance and the frequency of last-minute bookings.
2. Assess appointment length: Take into account the typical duration of your appointments. If your appointments tend to be longer, you might want to provide availability further in advance to accommodate clients who prefer to plan ahead.
3. Factor in flexibility: Consider how far in advance you are comfortable committing to appointments. Balancing flexibility with the need to plan ahead is important for both you and your clients.

Evaluate Your Schedule

Evaluating your schedule is crucial to ensure that the chosen availability duration works well for you. Consider the following tips:

1. Assess your workload: Take into account your current workload and availability. If you have a heavy schedule or limited availability, providing availability for a shorter duration might be more manageable.
2. Plan for breaks and personal time: Incorporate breaks and personal time into your schedule. If you need regular breaks or specific time slots for personal activities, adjust the availability duration accordingly.
3. Consider future commitments: Evaluate any upcoming events, vacations, or periods when you won’t be available. Adjust your availability duration to avoid conflicts with these commitments.

By evaluating your schedule, you can ensure that the chosen availability duration supports your workflow and allows for necessary breaks and personal time.

What can I do now?

Now that you have some tips for setting the availability duration, you can:

  • Analyze your booking patterns and assess the lead time and frequency of bookings.
  • Evaluate your schedule and workload to determine the optimal availability duration.
  • Consider any future commitments or personal time that should be accounted for in your availability.

Outcomes for this…

By implementing these tips for setting availability duration, you can expect the following outcomes:

  • Improved scheduling efficiency by aligning availability with booking patterns.
  • Enhanced time management by factoring in breaks and personal time.
  • Increased client satisfaction through a well-planned availability duration.

To take it to the next level:

  • Fine-tune your availability
  • Create and manage your events
  • Add CatchApp Booking links to your Social Profile for quick, anytime access

Explore our Help Center for more ways to use CatchApp to make scheduling easier.

Have a question? If you have any questions, please reach out to our team by using our contact form. We’re available 24/7 and happy to help! 

Written by
Leo Kabbara
12th June 2023

Request a Feature or Open a Ticket

Facing an issue or missing a feature you require?

Let us know 👇

What is CatchApp?

CatchApp Bookings is an easy scheduling tool made for businesses and professionals to save 5 hours of time weekly!

Make it possible for your clients to make appointments with you whenever & wherever saving you time.

What are Event Types?

Event Types allows you to create multiple appointment types for all the different types of appointments you need to schedule. You can set the appointment duration, location and availability separately for each event-type, in addition to Advanced Settings to refine your bookings.

How will using CatchApp impact me?

When you get started, you will save on average 5 hours per week from admin scheduling which allows you to get a 30% increase in productivity which includes a revenue boost as well. Meetings will be higher quality and will see significant improvement in attendance of attendees.

Not mentioning how CatchApp is designed to seamlessly connect with not only your calendar but to a unlimited amount of apps through automations, supercharging your tech-stack and improving your workflow.

How does CatchApp differ from competitor products/services?

Our product is more intuitive, faster to set-up, most importantly we provide customer support live 24/7 directly on the platform, via email and we offer to go on a video call to personalize and support the service and user-experience for each customer (to ensure each of our customers get the most out of the platform).

Can I get support on the Platform itself?

Certainly, each page will have a chat box on the bottom right, click on it and tell us what issue you’re facing and you should receive a response from one of our experts in no time (expect delay from 5 minutes to 30 minutes)

Can I claim my free complimentary demo?


Anyone who wants to use CatchApp is entitled to a 1-to-1 session with one of our experts. Just get in touch to request your session here.

What is the difference between the free trial and the paid version?

The paid subscription version of CatchApp Bookings gives you access to unlimited event-types, scheduled meetings, SMS and Email reminders, access to over 3000 integrations, and a plethora of customisation options but the free trial does not.

I have a general question!

Email us at for specific questions relating to your subscription or more general questions about our products.

Otherwise read our blog for more tips and tricks to get the most out of CatchApp’s functionalities. Follow us on Twitter, Facebook, and Instagram for the full story behind CatchApp and to hear about our latest features.