Business people have a lot of meetings. So many, in fact, that by the time you finish reading this sentence 8,000 meetings will have started in the US. For many of us, the idea of attending (or worse, hosting) a meeting is enough to strike fear into our hearts.
What is the best way to improve the relevance of these meetings?
Meetings done badly can be boring, time-consuming, and incredibly unproductive, which isn’t just frustrating for everyone involved, but is extremely costly for a business.
Unproductive meetings waste more than $37 billion per year in the US alone.
And there are so many different kinds of meetings! From staff meetings to client ones to brainstorming to onboarding meetings — you need to know how to have a better meeting.
We want to improve the way we do meetings. This means creating a meeting plan of action.
It’s finally time to say goodbye to terrible meetings and usher in a new way of doing things!
Assess the reason for the meeting
Meetings should be focused on making important decisions and involve problem-solving or deep discussions. Too often, meetings are used for sharing routine information or pleasing customers with what they like to hear. Think to yourself, can you effectively communicate this information in an email? If yes, do that. It will save time, and your team will thank you for it.
Consider everything you need to bring with you
Don’t turn up to a meeting empty-handed, particularly if you are hosting the meeting. At the very least, you will need your notes on what you want to discuss and achieve. But also you need a pen and paper so you can jot down anything important.
Invite the people who need to be there
It is a waste of time and people-power to be bringing people into the meeting who do not need to be there. Consider who will benefit from the meeting, and who the experts are that need to be there, and invite attendees based on this.
Now that you have learned all of these tips and tricks, it’s time to put them into action. The next time you find yourself in a meeting, get a handy scheduler and make your meetings more efficient!
In need of a scheduler? CatchApp is what you’re looking for!
Learn more about how you can improve scheduling here!
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