Meeting Standards

Written by
Leo Kabbara
18th October 2022

Recruiter Seeking

Rules seem to change depending on context and company so it can sometimes become consuming to truly understand what is appropriate and what isn’t.

While each organization may have their own idea of professionalism, there are some universal meeting standards that you can follow so that you always feel confident about the way that you conduct yourself at work. But are these standards really necessary for your success?

Are Meeting Standards important?

Meeting standards are really important for several reasons. First, it improves communication between you and your clients if everyone is adhering to and respecting certain manners at work and in meetings.

Business people attending videoconference meeting

This standard of communication encourages an environment where every person respects one another, everyone is heard and everyone feels comfortable sharing their thoughts.

Meeting standards also promote higher productivity because central to these rules are coming prepared, being organized, listening, and taking turns speaking. This means the time is being optimized the most effectively.

Lastly, it improves relationships within the working group because when people feel respected, it also enhances trust which strengthens those business relationships. 

Being punctual
Being punctual is one of the most important meeting standards. It shows professionalism, respect and proper preparation. It’s common courtesy for the rest of the group to get to the meeting on time so that you’re respectful of other people’s time. This can be easily solved with our Built-In Reminders!

Businessman stressed out at work in casual officeCome prepared
Many meeting organizers send out emails with a rundown of the agenda, especially if it’s a meeting with a lot of people and several topics that the organizer wants to discuss. An agenda will ensure the meeting runs smoothly and efficiently.

They may also ask that attendees bring materials to take notes with, come with suggestions or ideas regarding a topic or complete an assignment before the meeting. You can easily add valuable notes/agenda to your Booking Links

Actively listen and participate
Meeting productivity relies on participants listening well to others and actively participating in discussions. You could practice active listening by nodding or paraphrasing what the other person is saying to show understanding, expressing your concern or asking specific, probing questions.

In addition to showing the person that you respect their opinion and want to hear what they have to say, active listening helps you stay focused and offer more meaningful responses.

Keep your admin tasks and other meetings automated with our Integrations!

Features_PreQaulify (Light Mode)

It can be tough to understand what’s appropriate and what’s not during meetings because company cultures differ so much. That said, being respectful and punctual are universal meeting standards that should always be followed.

Most people don’t love following specific standards but they’re absolutely necessary for successful outcomes. Meetings are expensive for organizations and for individual workers. But they’re also incredibly valuable when done well. So it’s important to get the most value out of them as possible.

One key way to do that is to know and implement good meeting etiquette. Meeting etiquette makes meetings more efficient, which saves time and increases the team’s overall productivity. And it helps people feel heard, respected and liked. 

These 3 tips should help you build trust and camaraderie among your attendees at your next meeting.

Meeting standards hold you in high regard for behaving appropriately and in a way that is also matched by your team and colleagues. Having a Booking Page is guaranteed to boost your First Impression!

Get CatchApp today, we offer all you need and 24/7 support to guide you through!

Learn more about how you can improve scheduling here!

Life in the business fast lane doesn’t always have to be so difficult, but with CatchApp Bookings, your scheduling can be taken care of in the most efficient way possible. 

Sign up here to get started.

CatchApp. Scheduling, genius.

Get started with CatchApp

Time is money, and wasting it on scheduling shouldn’t be an option. Upgrade your business with CatchApp Bookings, the ultimate scheduling solution. Start now and watch your efficiency skyrocket!

About the Author

Leo Kabbara | Community Manager

Leo is a dedicated and driven individual with a passion for marketing, data analysis, and videography. With a strong creative streak,

Leo excels at achieving objectives with exceptional results. With a background in Media Studies, Computer Science, and Sound Engineering, Leo is focused on building connections and fostering relationships with partners to increase awareness of CatchApp. Through engaging posts and innovative strategies, Leo is committed to growing CatchApp’s online presence and expanding its reach.

Related insights

Top 5 tools to use for ✅

Top 5 tools to use for ✅

Are you looking for ways to streamline your workflow on Look no further! Find our top 5 tools to use for These tools will help you manage your appointments, recruitment, customer support, and more. What is and why should you use it?...

read more
Increasing success in meetings for non-tech enthusiasts

Increasing success in meetings for non-tech enthusiasts

Scheduling software—whether it's appointment booking or meeting scheduling—removes a lot of the friction, but you need to know how to make the most of it even if you don't use technology like your toilet paper. Here's why scheduling software is a must-have and how you...

read more